COPROPATE SOCIAL RESPONSIBILITY CLUB
GOVERNANCE STRUCTURE [2016-2020]
Corporate Social Responsibility Club (the “Club”) is a non-registered union and has a mission to contribute to the sustainable development in Georgia through promoting the corporate social responsibility.
a) Raise awareness about international standards of the corporate social responsibility among business and the general public and promote/ encourage sustainable business practices.
b) Influence national policies on corporate social responsibility.
c) Encourage business to undertake partnerships with the civil society in implementing sustainable social projects.
d) Mobilize business in support of the Sustainable Development Goals (SDGs).
In order to achieve the above-stated mission,the Club will:
a) Raise awareness about the international standards of corporate social responsibility;
b) Promote corporate social responsibility practices in Georgia;
c) Identify and share the best practices of corporate sustainability;
d) Support members in implimenting sustainable projects and ecourage multi-stakeholder engagement in this process;
e) Support members in linking their activities to the Sustanable Development Goals(SDGs).
f) Ensure transparansy of the business in corporate social reponsibility field;
g) Recruit new members to the Club.
Businesses, business associations, civil society, academia, trade unions, and legal entities of public law may join the Club.
3.1. Application process
In order to become a member, organization should submit:
a) The Letter of Commitement signed by the Chief Executive;
b) The recommendation from two club members;
c) The brief review of the organization’s activities in the field of corporate social responsibility.
The members shall support the club activities; they shall attend the Club General Meeting as well as the Club Reporting Meeting, where organizations will voluntarily present the report on the last year’s activities.
Failing to fulfill the above-stated obligations shall result in changing organizations status to “Passive member”.
3.3. Passive Member
The passive status may be assigned to a member for a period of one year. If the member organization, by the end of the passive membership year does not fulfill the obligations of a Club member as defined in Articles 3.1 and 3.2., it will be delisted from the CSR Club.
4. Club Contributor
Club contributor(s) is a private person who supports the club activities and assists the Club in implementing its objectives.
5. Club Secretariat
The Club Secretariat (the “Secretariat”) is hosted at the non-governmental organization, “Civil Development Agency (CiDA)” and PR and Marketing Communication Company ¨GEPRA¨.
The Secretariat coordinates the day-to-day work of the Club and is responsible for:
a) Drafting the Strategy and the Action Plan of the Club;
b) Recruiting new members to the Club;
c) Administering the member status (active/passive members);
d) Maintaining and updating club member list;
e) Organizing Club meetings;
f) Administering the web site ( www.csrclub.ge) and Facebook page of the Club;
g) Oraganizing Steering Committee meetings and taking the minutes;
h) Supporting the joint project of the Club.
6. Steering Committee
The main governing body of the Club is the Club Steering Committee (the “Steering Committee”).
Members of the Steering Committee should:
a) Have a deep understanding of the corporate social responsibility;
b) Have the respect and confidence of their peers and constituencies;
c) Be committed and dedicate time to actively participate in the activities of the Steering Committee
a) The Steering Committee shall be business-led, but multi-stakeholder in its nature. It is composed of 9 (nine) organizations. The ratio of business participants to other stakeholders should be at least 5(five) out of the total number of members.
b) Members of the Steering Committee will not receive monetary compensation from the Club.
6.2. Length of Term
Term should be one year.
a) The election of the Steering Committee shall happen every year. Steering Committee members shall be elected by Club General Meeting.
b) Only 4 (four) out of 9 (nine) members are changed per election term, to guarantee continuity of the work and support to the Club After one year term, member can choose to leave the Steering Committee. If more than 5 (five) members are willing to continue their activity, General Meeting will vote on each candidate; candidates with the lowest number of votes will leave the Committee.
c) Each participant of the General Meeting shall have one vote. Voting shall take place by written ballot.
a) The Steering Committee should appoint one Chairperson.
b) The Steering Committee shall meet at least twice a year.
d) At least 5 (five) Steering Committee members must be present for a General Meeting to take place.
a) The Steering Committee shall decide over the principal issues connected to the activities of the Club, including:
- on adoption of the Strategy and Action Plan of the Club
- on popularisation of the Club and elaboration of the Strategy on attraction of new members
b) The duties of the Chairperson of the Steering Committee shall be to:
- Chair meetings of the Steering Committee;
- Present the Steering Committee decisions at functions/meetings.
7. Club General Meetings
a) There shall be at least 2(two) general meetings each year.
b) All members shall be invited to attend the Club General Meetings.
c) Club General Meeting is responsible for:
- Election of the Steering Committee members;
- Adoption of the Governance Structure document of the Club;
- Consideration of any other matters related to the activities of the Club.
- Each member of the Club shall have one vote during the General Meeting.
- A quorum of at least 50% of all members is necessary to make decisions during such meetings.
- Decisions at the General Meeting are made through open and transparent voting.
- Amendments to the Governance Principles require 75% of votes.
8. Adoption of the Governance Structure
This Governance Structure was adopted on July 9, 2016 and shall be in effect until December 31, 2020 unless otherwise specified.